SITEEVT005 Plan in-house Events or Functions

SITEEVT005 Plan in-house Events or Functions

Application

This unit describes the performance outcomes, skills and knowledge required to plan the delivery of events or functions in a commercial venue. It requires the ability to identify customer operational needs and preferences, prepare and confirm event proposals, and finalise operational documents for the delivery of events.

This unit is relevant to events that are diverse in nature and are coordinated in many industry contexts, including the tourism, hospitality, sport, cultural and community sectors.

It applies to event coordinators who operate independently, and are responsible for making a range of operational decisions. They may work in commercial event or function venues, such as hotels, clubs, theatres, and convention and exhibition centres.

Unit mapping information

SITXEVT401 Plan in-house events or functions

Licensing, legislative, regulatory or certification requirements

No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.

Foundation skills

Foundation skills essential to performance are explicit in the performance criteria of this unit of competency.

Unit sector or competency field

Events—Events

Prerequisite, co-requisite or interdependent assessment of units

Not applicable

Assessment conditions

Skills must be demonstrated in an operational events business or activity where in-house events and functions are planned. This can be:

• an industry workplace
• a simulated event set up for the purpose of skills assessment

Assessment must ensure access to:

• computerised operations system currently used in the events industry to administer event planning functions
• current and comprehensive event venue information:
  • product information in sales kits, brochures, product manuals, information kits or information databases
  • site specifications, operational and capacity information
  • technical production and staging specifications
  • access and security details
  • car parking facilities
• industry current template documents for:
  • event proposals
  • event running sheets
  • event documentation issued to customers:
  • booking conditions
  • confirmation letters
  • contracts
  • invoices
  • event operational documentation
  • floor plans
  • menus
• technical equipment and services required for the event from the following:
  • audio-visual
  • rigging
  • stage design and construction
  • venue styling
• event operations team, internal personnel, external suppliers and customers with whom the individual can interact; these can be:
  • those in an industry workplace who are assisted by the individual during the assessment process; or
  • individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors; and:

• have worked in industry for at least three years where they have applied the skills and knowledge of this unit of competency